SUBMISSION DATES

 

We are pleased to announce the submission window for the 5th annual Art and Olfaction Awards.

Submissions open on September 15th, 9am PST
Submissions close on November 1st, 11:59pm PST
Physical submissions must be received on or before November 14th, 2017

Round one judging will take place between November 14, 2017 and January 15, 2018
Round two judging will take place between January 15 and March 1, 2018

We will announce the finalists at Esxence between April 5 - 11, 2018
We will hold the 5th annual Art and Olfaction Awards on April 21, 2018, at The Tabernacle in London

SUBMISSION RULES


CATEGORIES
We accept submissions in three categories:

  • INDEPENDENT AWARD: This is for perfume brands that employed an external perfumer or fragrance house to initiate and create the submitted perfume, which was then released under the brand's name. Read the qualifiers here.
  • ARTISAN AWARD: This is for perfume houses that are owned or co-owned by the submission's primary perfumer, who initiated and created the submission's formulation in-house, then released under the brand's name. Read the qualifiers here.
  • SADAKICHI AWARD FOR EXPERIMENTAL WORK WITH SCENT: This is for experimental practitioners who make unconventional or non-traditional use of scent, that takes it out of the domain of traditional perfumery. Read the qualifiers here.


SUBMISSION FEES
The entry fee is $65.00 per submission. 
This submission fee covers administration costs, storage costs, transportation costs, and the production of the award event itself. 


SUBMISSION PROCESS
Each submission is made in two steps: The online submission form, and the physical perfume. Once you submit your online form, you will receive an email with instructions about sending your physical submission to the IAO.

WHO CAN SUBMIT
We accept submissions from independent and artisan perfumers, and experimental practitioners with scent from all countries. 
The company producing the perfume must be either privately-owned, or owned by another privately-owned company with no more than four fine fragrance holdings in its brand portfolio.

SUBMISSION RELEASE DATE

Entries for the 2018 Art and Olfaction Awards in the independent and artisan categories must have first been made available for sale to the public (artisan and independent category) between the dates of Jan 1, 2017 and Dec 31, 2017.

Entries for the Sadakichi Award must have been exhibited to the public between the dates of Jan 1, 2017 and Dec 31, 2017. If the opening for the exhibition was in late 2016, we accept it as a qualifying submission as long it was continuously exhibited into 2017.

SUBMISSION QUANTITY

There is a maximum amount of 3 (three) entries in each category (artisan, independent or experimental) per perfume brand that can be submitted for the award.

REFORMULATIONS

We do not accept reformulations or re-releases of existing scents.

DISQUALIFICATIONS

Submissions that do not comply with the criteria defined herein shall be deemed as void and disqualified at the Institute for Art and Olfaction’s sole discretion. Please take a moment to email us at hello@artandolfaction.com if you have any questions about which category your submission falls under.

ADDITIONAL CONDITIONS OF PARTICIPATION


By participating in the Contest, entrants agree to be bound by these Official Rules including all eligibility requirements and IAO's decisions, which are final and binding in all matters related to this Contest. 


AGREEMENT TO RULES
Entrants agree to abide by the terms of these Official Rules and the decisions of the judges which are final and waive any right to claim ambiguity in these Official Rules.

RELEASE
By acceptance as an entrant in the Contest and/or receipt of any prize, each entrant and/or winner agrees to release and hold harmless IAO, and it’s respective, affiliates, and each of their respective parent companies and each such company’s officers, directors, members, advisors, partners, employees and agents (collectively, the “Released Parties”) from and against any claim, demands, debts, damages, actions or cause of action of any nature or kind (including attorney’s fees) arising out of entrants’ participation in the Contest.

PUBLICITY
Except where prohibited, participation in the Contest constitutes winner’s and finalists' consent to IAO’s and its agents’ use of winner’s name, likeness, photograph, voice, opinions and/or hometown and state or country for promotional purposes in any media, worldwide, without further payment or consideration. Further, neither entrant nor any person or entity acting of behalf of entrant will issue any derogatory comments about IAO in any medium in connection with the Contest. Any breach of this provision will entitle the IAO to seek damages from any such person to the fullest extent permitted by law.

GENERAL CONDITIONS
IAO reserves the right to cancel, suspend and/or modify the Contest, or any part of it, if any fraud, technical failures or any other factor beyond IAO’s reasonable control impairs the integrity or proper functioning of the Contest, as determined by IAO in its sole discretion. IAO reserves the right, in its sole discretion, to disqualify any individual it finds to be tampering with the entry process or the operation of the Contest or to be acting in violation of these Official Rules or the Rules for submission listed above, or in an unsportsmanlike or disruptive manner. Any Entrant who has been disqualified from an IAO Contest may be rejected by IAO as an Entrant in any future Contest, such decision shall rest solely with IAO. Any attempt by any person to deliberately undermine the legitimate operation of the IAO and/or the Contest may be a violation of criminal and/or civil law, and, should such an attempt be made, IAO reserves the right to seek appropriate remedies from any such person to the fullest extent permitted by law. IAO’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. These Rules may be modified at any time by an amendment by IAO and notification shall be by publishing such modified Rules on-line on the IAO website.

LIMITATIONS OF LIABILITY
The Released Parties are not responsible for: (1) any incorrect or inaccurate information, whether caused by entrants, printing errors or by any of the equipment or programming associated with or utilized in the Contest; (2) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware or software; (3) unauthorized human intervention in any part of the entry process or the Contest; (4) technical or human error which may occur in the administration of the Contest or the processing of entries; (5) late, lost, undeliverable, damaged or stolen mail; or (6) or any injury or damage to entrant which may be caused, directly or indirectly, in whole or in part, from entrant’s participation in the Contest. If for any reason an entrant’s entry is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, entrant’s sole remedy is entry in the next Contest. No more than the stated number of prizes will be awarded annually.

INDEMNITY
All entrants hereby indemnify, defend and hold the Released Parties harmless against any and all actions, causes of action, in law, equity or otherwise, and any loss, damage, cost or expense suffered by the Released Parties, in relation to: (1) any breach of these Official Rules by entrant; (2) any threat, claim, actions, causes of action, demands or proceeding by a 3rd party that the entrant’s Submission infringes, or may infringe, the rights, including intellectual property rights, of a 3rd party; or (3) their participation in the Contest, or the announcement and/or determination of finalists, winners or receipt of any prizes.

DISPUTES
Except where prohibited, entrant agrees that: (1) any and all disputes, claims and causes of action arising out of or connected with this Contest or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate California State Court located in Los Angeles County, California; (2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Contest, but in no event attorneys’ fees; and (3) under no circumstances will entrant be permitted to obtain awards for, and entrant hereby waives all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses of entry into the Contest, and any and all rights to have damages multiplied or otherwise increased. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the entrant and IAO in connection with the Contest, shall be governed by, and construed in accordance with, the laws of the State of California without giving effect to any choice of law or conflict of law rules (whether of the State of California or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of California.